BUSINESS PLUS PACKAGE:
The price of this Business Plus package is USD 100 / Month and it includes 10 hours monthly support along with training videos, Minor customizations i.e Report Modifications, 1 Month Hands on Training and 1 Support visit.
In the sales module, the following 5 features are covered in this package.
(i) Sales Order
(ii) Sales Invoice
(iii) Sales Return
(iv) Sales Report
(v) Delivery Challan
Purchase Module will have purchase order, purchase invoice, purchase return, purchase report and Goods Receive Note. Accounts section will cover Aging, Vouchers, chart of accounts, Accounts Ledgers, Trial Balance, Aging of Accounts Receivable and Aging of Accounts Payable. Inventory module will include Multiple Godown, Stock Report, FIFO Report, Ingredient Formula, Manufacture Items and Stock Transfer.
Master Entries include Customers, Suppliers, Products, Chart of Accounts and Product Categorization.
SALES MODULE:
A Sales Order is a document generated by a seller for its internal use in processing a customer order. The sales order confirms the terms of a transaction between a buyer and seller.
First click on Purchase then click on Data Entry then click on Sales Order.
A new form will open as shown in the below screenshot.
Now input the required details and click on save.
Your sales order has been created.
This Sales Order can also be edited if required.
A detailed video for Sales Order creation can be viewed by clicking on the following URL.
The process to create a sales invoice is very easy. Just go to Sales, then Transactions and then click on Invoices. Input the required data and sales invoice is created. Main features include that we can define credit terms and discounts in sales invoice. Also tracking of post dated cheques against customers is also available in our system. Similarly, salesman commission can also be defined in sales invoice. Discount on any item can be defined in fixed terms and also on percentage basis. Footers can also show discounts given as a description. Also Cartage can be added whether the product was delivered via Bykea etc and its charges can also be shown in footnotes.
A new page will open as shown below.
Input the required information.
Now click on save and your sales invoice is created.
Sales invoice can also be edited and printed if required.
Video Tutorial for Sales Invoice creation can also be viewed by clicking on the following URL.
Whenever there is a return of stock in sales due to any reason, it is recorded in sales return. Just go to the Sales, then Transactions and click on Sales return. You may be required to load the previous Sales invoice and return quantity can be defined and input along with reason.
A new page will open as shown below.
Now search and load the previous sales invoice.
After the sales invoice is loaded, you can input the return quantity along with the remarks /reason.
Click on save and your sales return is created.
You can load it for further editing if required.
In order to view the daily sales report, you can review it in the Sales Menu and then by clicking on the daily sales report under the reports menu. Just select any particular date in order to generate a sales report for that particular period or day.
Once you have entered the period for which a sales report is required, just click on the report and your desired report will open in the next window.
The video tutorial for daily sales report can also be viewed by clicking on the following URL.
We can create a delivery challan via Sales invoice. Just load the sales invoice and go to the print option and you can create a delivery challan against that sales invoice.
Go to Sales, then click on Transactions and then click on Invoices.
A new page will open as shown in the below screenshot.
Now you can see a list of previous Sales Invoices or you can search your Sales Invoice also.
Once Sales Invoice is searched and found, click on Print Option for that particular Sales Invoice and select the option of Print Delivery Challan with Rates.
Once clicked a New Window will open with Delivery Challan for that Sales Invoices with Print Option.
A detailed video on how to create a Delivery Challan can be viewed by clicking on the following URL.
PURCHASE MODULE:
We can easily create Purchase Order in the system. Just go to purchase. Then data entry and then click on purchase order. Now input the relevant details and click on create and your PO or purchase order is created.
Click on Purchase then go to Data Entry then click on Purchase Order.
A new form will open as shown in the below screenshot.
Now input the required details and click on save.
Your Purchase Order has been created.
This Purchase Order (PO) can also be edited if required.
A detailed video on Purchase Order creation can be viewed by clicking on the following URL.
Purchase invoice can be created by 2 methods in our system. You can simply create a purchase invoice or you can create a purchase invoice against a previously available purchase order.
First Method: Click on Sales, then click on Transactions and then on Purchase Invoice.
Input the name of the supplier, product details along with payment terms and click on save to generate a purchase invoice.
Your Purchase Invoice has been created.
Second Method:
Go to purchase, then click on Data Entry and then click on Purchase Invoice Against Purchase Order.
Now load the previous purchase order by searching and clicking on Load Purchase Order.
You can now generate the purchase invoice by simply clicking on save.
Your Purchase Invoice is now created which can be printed and edited as required.
The video tutorial for Purchase Invoice creation can also be viewed by clicking on the following URL.
Whenever any return has to be recorded for any reason such as defect, damage, expiry etc, we use purchase return. Go to Sales, then Transactions and then click on Purchase return.
Following page will appear as shown in the below screenshot.
Now input the supplier’s name and the product details along with the quantity and reason of return. Now click on save and purchase return is created.
You can also view/edit and print your purchase return if required.
In order to view the daily purchase report, you can review it in the Purchase Menu and then by clicking on Reports and then click on Purchase Report.
A new page will appear as shown in the below screenshot.
Just select any particular date and purchase report type in order to generate a purchase report for that particular period or day. Once you have entered the period for which the purchase report is required and selected the desired report type, just click on report and your desired report will appear in the next window which can be saved or printed as per the requirement.
The video tutorial for purchase report can also be viewed by clicking on the following URL.
Usually a Goods Received Note is created against a Purchase Order. You can easily create a Goods Received Note against a Purchase Order by simply loading it and by clicking on create after checking all relevant details. Go to Purchase, then click on Data Entry and then click on Goods received note against Purchase Order.
Following window will open with the option of loading the previous Purchase Order.
Now search and load the Purchase Order against which Goods received note is required and click on Load Purchase Order.
Once the Purchase Order is loaded then check the details and click on save.
Your Goods Received Note against purchase order has been created.
Once created now click on Print option against Good Receive Note and then click on Print GRN.
A New window will now open as shown in the screenshot below. You can also save / take print of this Goods Received Note.
A detailed video on how to create Goods received Note against Purchase Order can be viewed by clicking on the following URL.
ACCOUNTS MODULE: In this module, Trial Balance, Vouchers, chart of accounts, accounts ledgers, aging of accounts receivable and aging of accounts payable are covered in this package.
Our system also has the option to view Trial Balance. This option is available in the accounts menu. You have to select the particular main head of account i.e Assets, Capital, Equity or Expenses in order view the trial balance for that accounting head.
Go to Accounts then click on Reports and then click on Trial Balance-Printing
.
A new form will open as shown in the below screenshot.
Select the period along with the main account e.g. Assets, Expenses etc and click on Report.
A New window will open showing the Trial Balance of that particular accounting head.
Similarly, Trial Balance can be generated for other accounts head such as Expenses etc.
A detailed video for viewing Trial Balance can be viewed by clicking on the following URL.
Vouchers:
Under the vouchers, you can create Journal vouchers in the accounting module. A Journal voucher entry is usually used for those transactions in which no cash is involved. For example, Claimed/ Damaged inventory recording, Commission recording and reversal and adjusting entries are created via journal voucher.
First Go to Accounts, then click on Data Entry and then on Journal Voucher.
A new form will open as shown in the below screenshot.
Now input the narration and other details required for the Journal Entry and click on save.
Your Journal Voucher entry is now created which can be edited /printed also if required.
The video tutorial for creation of Journal Voucher entry can also be viewed by clicking on the following URL.
In order to make payments we are required to create a Debit Voucher. Debit voucher is used to show payments such as utility bills, payments with tax and salaries vouchers. Go to Accounts, then Data Entry and then click on Debit / Cash Payment (DV).
Now select the Cash Account and input other details such as name of the expense and click on save.
Your Debit Voucher is created which is also editable if required.
The video tutorial for Debit Voucher creation can also be viewed by clicking on the following URLs.
The receipt of payments is recorded via credit vouchers. It is very simple and easy to create credit vouchers. It is used to record sales, rental income or any other revenue. Also we have post dated cheques tracking available in our system. Go to Accounts, then click on Data Entry and then click on Bank/Cash Receipt (CV).
Now input the details such as Cash Account, Account/ Customer, Narration and amount. Now click on Save.
Your Credit Voucher is now saved which is editable also.
The video tutorial for Credit Voucher creation can also be viewed by clicking on the following URL.
As we know that there are 5 main heads of the accounting system namely, Assets, Expense, Liability, Capital and Revenue. Before making or creating a new chart of accounts, we have to decide that we should also keep stock of the items that we are buying. For example raw material or finished goods. If that item is resold or or if we are making new items with that new item then its supplier. If we are selling those items which are our business products then it will be a customer. Rest of all will come under chart of account. For example, if we are selling or buying any asset such as a car, plot, old AC etc. Before making any new head in chart of account, we have to check the current list of chart of account in the daily output report and take a printout of it. Then we have to check and decide where our New head will ideally fit at 4th level. Few examples, if it’s cash/ bank then it will be created under the head of bank/ cash. Petty Cash will come under the head of expense. If it’s any land, building, machinery, A/C or Computers then it will come under a particular Asset head i.e current asset or fixed asset. Similarly if there is a New expense head then we have to check which type of particular expense it is. For example, auditor fees, lawyer fees, day to day variable operating expense, fixed expense, administrative expense which is not related to direct sales, selling expense or marketing expense etc.
The first step before making a new chart of account is to check whether that accounting head already exists in the system or not. Go to Accounts, then click on Daily Outputs and then on Chart of Account.
Now click on print to check existing accounting heads presently available in the system.
A new window will open showing all the existing accounting heads.
Now go through it carefully and properly and if that account head does not exist then you can create a new chart of account by following the procedure given below.
Go to Accounts, then click on Master Entry and then click on Add Chart of Account.
A new form will appear as shown in the below screenshot.
Now input the required data such as Account Code, Account Title and Parent Account and then click on save.
New Chart of Account has been created.
In order to check this new chart of account again go to Accounts, then click on Daily Outputs and then on Chart of Account. As in this example we created this under Expenses (Parent Account) so it will be shown under that head.
A detailed video tutorial for the chart of account can be viewed by clicking on the following URL.
In accounts ledger viewing reports, we have various printable options available. For example you can simply print any customer’s account. Additionally you can add features such as voucher break up, month total or invoice wise break up as per the requirement.
First click on Accounts, then click on Reports and then click on Account Ledger-Customer.
You can simply get the Ledger by selecting the customer name and clicking on Report.
A new window will appear with customer details.
Additionally more features such as Voucher Break up, Month Total and Invoice Break up can be seen in Ledger.
Select these features and click on print.
Another window will now appear showing the report with additional features as selected.
A video tutorial for how to view an account ledger can be viewed by clicking on the following URL.
Aging of accounts receivable can be viewed in 2 different categories in our system. One is that you can view them on a particular day and secondly you can view it on aging as 30 days, 60 days, 90 days and 90 days+ overdue receivables.
Go to Accounts then click on Reports and then click on Aging of Account Receivable.
Select the date on which you require the report and then click on the Report Button.
A New window will open displaying your desired report with print and save options.
A detailed video on how to view aging of Accounts Receivable can be viewed by clicking on the following URL.
Aging of accounts payable can also be viewed in 2 different scenarios in our system. One is that you can view them on a particular day and secondly you can view it on aging as 30 days, 60 days, 90 days and 90 days+ overdue accounts payable.
Go to Accounts then click on Reports and then click on Aging of Account Payable.
Select the date on which you require the report and then click on the Report Button.
A New window will open displaying your desired report with both print and save options.
A detailed video on how to view aging of Accounts Payable can be viewed by clicking on the following URL.
INVENTORY MODULE: Multiple Go Down, Stock Report, FIFO Report, Ingredient Formula, Manufacture Items and Stock Transfer features are available in the Inventory module under this package.
In this package we offer managing your stock in Multiple Godown also. Click on Sales then go to Master Entry then go to Stock and click on Godown.
Another window will open as per below screenshot in order to manage Godown(s) for Stock.
You can manage Multiple Godown in this Business Plus Package.
It can be viewed by following the steps given as below. Go to the Sales Menu then click on Reports and then click on Stock Report.
A new form will open as shown in the below screenshot.
Now select the date and click on Report and New Window will appear with Stock Details.
This Report can be printed or saved as per the requirement.under this package.
Under this report you can view your stock position by FIFO (First In First Out) method.
Go to Sales, then click on Reports and then click on Stock Report-FIFO.
A New form will appear as shown in the screenshot below. Now select the date or period for which you require the Stock report. You can also select any particular product as per your requirement. Click on Report Button.
A New Window showing desired report with save and print both options will appear.
In this feature, you can print the ingredient formula of your product.
Go to Sales, then click on Daily Output and then click on Ingredient Formula.
A new window will appear as shown below.
Now select the product for which ingredient formula is required and click on the Report button at the bottom.
A new window will again open showing the Ingredient Formula.
You can add manufacture items also provided that the formula of the product is already available in the system. Go to inventory then click on Data Entry and then click on Manufacture Items.
A new form will appear as shown below.
Select the product and input all necessary details such as rate, venue etc. Also make sure the selected product’s formula is updated in the system. Now click on save.
Your record has been created.
This record can be edited also by clicking on the edit / update button.
Under this option, you can transfer your stock from one location to another. Go to Inventory then click on Data Entry and then click on Stock Transfer.
A new form will open as shown in the below screenshot.
Now select the location/godown from which stock needs to be transferred and also select the new destination/godown for this stock. Also input all relevant details in order to transfer the stock. Similarly you can also load any previous Delivery Order or Purchase Order for transfer. Additional information such as Truck number and Van driver name can also be recorded.
Once all information has been input, click on save.
Your Stock Transfer transaction is completed now.
This transaction and transfer can also be edited if required by clicking on the update button.
Master Entries:
Simple you need to add a customer name and a customer will be created. Also you can add additional information at the time of customer creation such as customer’s CNIC, address, phone number and other contact details.
Go to Sales, then click on Master Entry and then click on Customer.
A new form will open as shown below.
Now input all available information such as customer name, contact number, city, location, email address etc. Customer discount can also be defined at the time of customer creation. Once all information has been input then click on the Save button.
Your customer has been created.
If any information needs to be edited or added then it can also be done if required by clicking on the update button.
A detailed video tutorial on customer creation can be viewed by clicking on the following URL.
It is very easy to create a supplier. All you need is the supplier name and your new supplier will be created. Along with this additional information such as supplier type (Wholesaler, Retailer, Seller), address, contact name, contact number and tax registration number can also be saved in this menu. Click on Sales, then Master Entry and then click on Supplier.
A new form will open as shown below.
Now input all available information such as Supplier name, contact number, city, location, email address, contact person designation etc. Customer discount and credit days can also be defined at the time of Supplier creation. Once all information has been input then click on the Save button.
Your Supplier has been created.
If any information needs to be edited or added then it can also be done if required by clicking on the update button.
A detailed video tutorial on supplier creation can be viewed by clicking on the following URL.
It is very easy and simple to add a product in our system. You just need the name of the product and enter it to add a product. Apart from this you can also add the price of the product at the time of product creation.
You can add the description of the product. Product code is also important. You can have your own product codes in order for easy searching. You can have bar code, QR code, RF ID code as you wish.
Then there are categories which can be separated as parent, child such as raw materials, finished goods etc.
Product accounting is also available both for sales and purchase separately.
Similarly, you can define the unit of your product. As there are some bulk items which are not easy to measure e.g screws. If you have 1000 screws then its not easy to count them. But on the other hand you know the approx weight of 1 screw so you can put the weight of 1000 screws as a unit. This will help in stock report presentation in both units or weight. This is very useful in stock audit reports.
Product default godown and default supplier can also be defined at the time of product creation.
Go to Sales, then click on Master Entry, then click on Stock and then click on Products.
A new form will open as shown below.
Now input all information for the product such as product name, packing, stock, godown, price, category, brand,unit etc. You can also upload image of the product. Once done click on save.
Your product is now created in the system.
You can edit your product also by clicking on the update button.
The video tutorial for Product creation can also be viewed by clicking on the following URLs.
Under this option, you can view your product along with brand and category. Click on Sales, then click on Daily Output. Now click on the Product List with Brand & Category.
A new form will open as shown in the below screenshot.
Now select the Product Type, Brand, Category etc and click on Report or Print 2 button.
A new window will open showing the desired product’s stock according to the brand and selected category.
