BASIC PACKAGE:
The price of this basic package is USD 50 / Month and it includes critical support only along with training videos.
In the sales module, the following 3 features are covered in this package.
(i) Sales Invoice
(ii) Sales Return
(iii) Sales Report
Purchase Module will have purchase invoice, purchase return and purchase report. Accounts section will cover vouchers, chart of accounts and Accounts Ledgers. Inventory module will only include stock report.
Master Entries include Customers, Suppliers, Products and Chart of Accounts.
SALES MODULE:
The process to create a sales invoice is very easy. Just go to Sales, then Transactions and then click on Invoices. Input the required data and sales invoice is created. Main features include that we can define credit terms and discounts in sales invoice. Also tracking of post dated cheques against customers is also available in our system. Similarly, salesman commission can also be defined in sales invoice. Discount on any item can be defined in fixed terms and also on percentage basis. Footers can also show discounts given as a description. Also Cartage can be added whether the product was delivered via Bykea etc and its charges can also be shown in footnotes.
A new page will open as shown below.
Input the required information.
Now click on save and your sales invoice is created.
Sales invoice can also be edited and printed if required.
Video Tutorial for Sales Invoice creation can also be viewed by clicking on the following URL.
Whenever there is a return of stock in sales due to any reason, it is recorded in sales return. Just go to the Sales, then Transactions and click on Sales return. You may be required to load the previous Sales invoice and return quantity can be defined and input along with reason.
A new page will open as shown below.
Now search and load the previous sales invoice.
After the sales invoice is loaded, you can input the return quantity along with the remarks /reason.
Click on save and your sales return is created.
You can load it for further editing if required.
In order to view the daily sales report, you can review it in the Sales Menu and then by clicking on the daily sales report under the reports menu. Just select any particular date in order to generate a sales report for that particular period or day.
Once you have entered the period for which a sales report is required, just click on the report and your desired report will open in the next window.
The video tutorial for daily sales report can also be viewed by clicking on the following URL.
PURCHASE MODULE:
Purchase invoice can be created by 2 methods in our system. You can simply create a purchase invoice or you can create a purchase invoice against a previously available purchase order.
First Method: Click on Sales, then click on Transactions and then on Purchase Invoice.
Input the name of the supplier, product details along with payment terms and click on save to generate a purchase invoice.
Your Purchase Invoice has been created.
Second Method:
Go to purchase, then click on Data Entry and then click on Purchase Invoice Against Purchase Order.
Now load the previous purchase order by searching and clicking on Load Purchase Order.
You can now generate the purchase invoice by simply clicking on save.
Your Purchase Invoice is now created which can be printed and edited as required.
The video tutorial for Purchase Invoice creation can also be viewed by clicking on the following URL.
Whenever any return has to be recorded for any reason such as defect, damage, expiry etc, we use purchase return. Go to Sales, then Transactions and then click on Purchase return.
Following page will appear as shown in the below screenshot.
Now input the supplier’s name and the product details along with the quantity and reason of return. Now click on save and purchase return is created.
You can also view/edit and print your purchase return if required.
In order to view the daily purchase report, you can review it in the Purchase Menu and then by clicking on Reports and then click on Purchase Report.
A new page will appear as shown in the below screenshot.
Just select any particular date and purchase report type in order to generate a purchase report for that particular period or day. Once you have entered the period for which the purchase report is required and selected the desired report type, just click on report and your desired report will appear in the next window which can be saved or printed as per the requirement.
The video tutorial for purchase report can also be viewed by clicking on the following URL.
ACCOUNTS MODULE:
In this module, Vouchers, chart of accounts and accounts ledgers are covered in this package.
Vouchers:
(i) Journal Voucher: Under the vouchers, you can create Journal vouchers in the accounting module. A Journal voucher entry is usually used for those transactions in which no cash is involved. For example, Claimed/ Damaged inventory recording, Commission recording and reversal and adjusting entries are created via journal voucher.
First Go to Accounts, then click on Data Entry and then on Journal Voucher.
A new form will open as shown in the below screenshot.
Now input the narration and other details required for the Journal Entry and click on save.
Your Journal Voucher entry is now created which can be edited /printed also if required.
The video tutorial for creation of Journal Voucher entry can also be viewed by clicking on the following URL.
In order to make payments we are required to create a Debit Voucher. Debit voucher is used to show payments such as utility bills, payments with tax and salaries vouchers. Go to Accounts, then Data Entry and then click on Debit / Cash Payment (DV).
Now select the Cash Account and input other details such as name of the expense and click on save.
Your Debit Voucher is created which is also editable if required.
The video tutorial for Debit Voucher creation can also be viewed by clicking on the following URLs.
(iii) Credit Voucher: The receipt of payments is recorded via credit vouchers. It is very simple and easy to create credit vouchers. It is used to record sales, rental income or any other revenue. Also we have post dated cheques tracking available in our system. Go to Accounts, then click on Data Entry and then click on Bank/Cash Receipt (CV).
Now input the details such as Cash Account, Account/ Customer, Narration and amount. Now click on Save.
Your Credit Voucher is now saved which is editable also.
The video tutorial for Credit Voucher creation can also be viewed by clicking on the following URL.
As we know that there are 5 main heads of the accounting system namely, Assets, Expense, Liability, Capital and Revenue. Before making or creating a new chart of accounts, we have to decide that we should also keep stock of the items that we are buying. For example raw material or finished goods. If that item is resold or or if we are making new items with that new item then its supplier. If we are selling those items which are our business products then it will be a customer. Rest of all will come under chart of account. For example, if we are selling or buying any asset such as a car, plot, old AC etc. Before making any new head in chart of account, we have to check the current list of chart of account in the daily output report and take a printout of it. Then we have to check and decide where our New head will ideally fit at 4th level. Few examples, if it’s cash/ bank then it will be created under the head of bank/ cash. Petty Cash will come under the head of expense. If it’s any land, building, machinery, A/C or Computers then it will come under a particular Asset head i.e current asset or fixed asset. Similarly if there is a New expense head then we have to check which type of particular expense it is. For example, auditor fees, lawyer fees, day to day variable operating expense, fixed expense, administrative expense which is not related to direct sales, selling expense or marketing expense etc.
The first step before making a new chart of account is to check whether that accounting head already exists in the system or not. Go to Accounts, then click on Daily Outputs and then on Chart of Account.
Now click on print to check existing accounting heads presently available in the system.
A new window will open showing all the existing accounting heads.
Now go through it carefully and properly and if that account head does not exist then you can create a new chart of account by following the procedure given below.
Go to Accounts, then click on Master Entry and then click on Add Chart of Account.
A new form will appear as shown in the below screenshot.
Now input the required data such as Account Code, Account Title and Parent Account and then click on save.
New Chart of Account has been created.
In order to check this new chart of account again go to Accounts, then click on Daily Outputs and then on Chart of Account. As in this example we created this under Expenses (Parent Account) so it will be shown under that head.
A detailed video tutorial for the chart of account can be viewed by clicking on the following URL.
Accounts Ledgers: In accounts ledger viewing reports, we have various printable options available. For example you can simply print any customer’s account. Additionally you can add features such as voucher break up, month total or invoice wise break up as per the requirement.
First click on Accounts, then click on Reports and then click on Account Ledger-Customer.
You can simply get the Ledger by selecting the customer name and clicking on Report.
A new window will appear with customer details.
Additionally more features such as Voucher Break up, Month Total and Invoice Break up can be seen in Ledger.
Select these features and click on print.
Another window will now appear showing the report with additional features as selected.
A video tutorial for how to view an account ledger can be viewed by clicking on the following URL.
INVENTORY MODULE: Only Stock Report is available in the Inventory module under this package.
Stock Report: It can be viewed by following the steps given as below. Go to the Sales Menu then click on Reports and then click on Stock Report.
A new form will open as shown in the below screenshot.
Now select the date and click on Report and New Window will appear with Stock Details.
This Report can be printed or saved as per the requirement.
Master Entries:
(i) Customer: Simple you need to add a customer name and a customer will be created. Also you can add additional information at the time of customer creation such as customer’s CNIC, address, phone number and other contact details.
Go to Sales, then click on Master Entry and then click on Customer.
A new form will open as shown below.
Now input all available information such as customer name, contact number, city, location, email address etc. Customer discount can also be defined at the time of customer creation. Once all information has been input then click on the Save button.
Your customer has been created.
If any information needs to be edited or added then it can also be done if required by clicking on the update button.
A detailed video tutorial on customer creation can be viewed by clicking on the following URL.
(ii) Supplier: It is very easy to create a supplier. All you need is the supplier name and your new supplier will be created. Along with this additional information such as supplier type (Wholesaler, Retailer, Seller), address, contact name, contact number and tax registration number can also be saved in this menu. Click on Sales, then Master Entry and then click on Supplier.
A new form will open as shown below.
Now input all available information such as Supplier name, contact number, city, location, email address, contact person designation etc. Customer discount and credit days can also be defined at the time of Supplier creation. Once all information has been input then click on the Save button.
Your Supplier has been created.
If any information needs to be edited or added then it can also be done if required by clicking on the update button.
A detailed video tutorial on supplier creation can be viewed by clicking on the following URL.
(iii) Product: It is very easy and simple to add a product in our system. You just need the name of the product and enter it to add a product. Apart from this you can also add the price of the product at the time of product creation.
You can add the description of the product. Product code is also important. You can have your own product codes in order for easy searching. You can have bar code, QR code, RF ID code as you wish.
Then there are categories which can be separated as parent, child such as raw materials, finished goods etc.
Product accounting is also available both for sales and purchase separately.
Similarly, you can define the unit of your product. As there are some bulk items which are not easy to measure e.g screws. If you have 1000 screws then its not easy to count them. But on the other hand you know the approx weight of 1 screw so you can put the weight of 1000 screws as a unit. This will help in stock report presentation in both units or weight. This is very useful in stock audit reports.
Product default godown and default supplier can also be defined at the time of product creation.
Go to Sales, then click on Master Entry, then click on Stock and then click on Products.
A new form will open as shown below.
Now input all information for the product such as product name, packing, stock, godown, price, category, brand,unit etc. You can also upload image of the product. Once done click on save.
Your product is now created in the system.
You can edit your product also by clicking on the update button.
The video tutorial for Product creation can also be viewed by clicking on the following URLs.
