1. Monthly Leave
- Monthly Off: All employees are allowed one (01) day of leave per month, which may be availed on either Friday or Saturday. This leave is not transferable to the following month.
- Performance-Based Friday Leave: Employees who achieved 15 attendance points in the previous month are allowed one (01) Friday leave per month. This leave is not transferable to the following month.
- Leave Between Holidays: No full-day leave of any kind shall be permitted between a holiday and a public holiday. However, half-day leave may be permitted in such cases.
- Yearly Leave – Effective 14 July 2026: Effective 14 July 2026, all CARTZ employees shall be entitled to one (01) Yearly Leave per month, in addition to their Monthly Off and Half Leave, without any deduction from the Monthly Punctuality Score. However, if an employee avails two (02) or more Yearly Leaves and/or remains absent during the same month, excluding the Monthly Off and Half Leave, three (03) points will be deducted from the monthly punctuality score. These points will be adjusted against the monthly leave and half-day leave score sheet for the same month. This provision forms part of the company’s leave entitlement policy and applies to all CARTZ employees.
2. Annual Leave
- All employees are entitled to 15 days of annual leave per year:
- 07 days of leave balance mature during the first half, from the date of joining until completion of 06 months.
- 08 days of leave balance mature during the second half after completion of the first six months.
- Unused Leave: Unused annual leaves will be carried forward and added to the employee’s leave balance for the following year.
- Maximum Leave at a Time: An employee may avail up to 10 consecutive days of leave at a time during the year.
Leave Approval Requirement
- Leave of 1–2 days must be approved at least one day in advance.
- Leave of 3 days or more must be sanctioned at least one week in advance.
3. Half-Day Leave
- One half-day leave per month is allowed, which may be availed on Friday or Saturday.
- Half-day leave is not applicable to remote staff.
- Employees whose working hours are less than the standard General Shift are not eligible for half-day leave.
- Office Runners are not eligible for half-day leave.
Leave Encashment Policy
1. Introduction
This policy outlines the guidelines and procedures for encashing unused paid leave balances by eligible employees.
2. Eligibility
Employees may be eligible to encash unused paid leave balances after the applicable leave maturity, under the following circumstances:
- Maturity: Upon maturity, employees may encash the remaining balance of their accrued and unused paid leave.
- Resignation: Upon resignation, employees may encash the remaining balance of their accrued and unused paid leave as of their last day of employment.
- Retirement: Employees who retire are entitled to encash the remaining balance of their accrued and unused paid leave at the time of retirement.
3. Leave Types Eligible for Encashment
The following leave type is eligible for encashment:
- Annual Leave: Unutilized annual leave days earned during the current or previous year.
4. Calculation of Encashment Amount
The leave encashment amount will be calculated based on the employee’s daily pay rate and the number of unused leave days being encashed.
Daily Pay Rate:
Base Salary ÷ 30
Leave Encashment Formula:
Number of Unused Leave Days × Daily Pay Rate = Encashment Amount
5. Taxation
Leave encashment may be subject to income tax withholding in accordance with applicable local regulations.
Employees are responsible for understanding and complying with relevant tax regulations. The company will provide a breakdown of any applicable taxes withheld on the employee’s payslip.
6. Application Process
Employees who wish to encash their unused leave balance must submit a written request to the Human Resources Department at hr@cartzlink.com.
The request must specify the number of leave days the employee wishes to encash.
7. Payment
The approved leave encashment amount will be paid to the employee through a separate payment process.
8. Maximum Encashment Limit
A maximum of 15 leave days may be encashed within a single quarter.
9. Contact Information
For questions, clarification, or further information regarding this policy, employees may contact:
Human Resources Department
Email: hr@cartzlink.com
Policy Note: The company reserves the right to modify, revise, or update certain terms and conditions of this policy without prior notice, subject to applicable requirements.